Any purchase for materials or services over $2,500 requires a Purchase Order (PO) from Procurement Services. Involving our department early in the purchase process increases the value we can provide to find the best sources of supply, favorable prices, and excellent customer service.
Purchases under $2,500 should be placed on a university credit card.
Purchases over $2,500 require bids as outlined in the Bid & Quotation Specifications.
For materials and services over $2,500:
Requisitioner (the person who wants to purchase something):
Completes a purchasing requisition - the form that provides all the important info (How to fill out a requisition)
Sends requisiton to Procurement Services (email, mail, fax)
Procurement Services:
Sources the item (finds the best price, quality, and service)
Creates the PO
Sends PO to the supplier and a copy to requisitioner
Supplier:
Ships the item(s)
Invoices WFU
Requisitioner:
Verifies the PO number on the invoice
(really important part!)
Approves invoice or obtains proper departmental approval
Sends approved invoice to Accounts Payable for payment within 2 days of receipt
The requisitioner should contact Procurement Services to resolve any problems that may arise during the procurement cycle.
